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from you.
Position Title: Chief Administrative
Services, P-5, New York
Vacancy No: E-VN-2014-000439
Duty Station: New York
Country: United States of America
Region: NY HQ
Job Level: P-5
Position#: 00085986
Contract Type: Long-term Staff (FT)
Background Information:
For 60 years, UNICEF has
been working on the ground in 190 countries and territories to promote
children's survival, protection and development. The world's largest provider
of vaccines for developing countries, UNICEF supports child health and
nutrition, good water and sanitation, quality basic education for all boys and
girls, and the protection of children from violence, exploitation, and AIDS.
UNICEF is funded entirely by the voluntary contributions of individuals,
businesses, foundations and governments.
Purpose of the Position
The Chief of the
Administrative Management Section, under the overall guidance of the
Comptroller, is responsible for advising on UNICEF'S administrative management
functions as they relate to more than 450 field office premises in 135
countries. In addition the post is responsible for managing administrative
services, including facilities management and travel, in NY headquarters. This
position also represents UNICEF on the UNDG Task Team for Common Premises and
Working Group on Common Services.
Key Expected Results
1. Manages and supervises
the activities of the Administrative Management Section which encompasses three
units: Field Services supporting country and regional office property &
equipment management; Facilities Management which manages NY headquarters
properties; and, Travel and General Services which provides NY Headquarters
travel services as well as mail, diplomatic pouch and document reproduction.
Provides advice to the Comptroller on matters pertaining to administrative
issues including those related to UN Reform.
2. Serves as UNICEF'S
Representative to all inter-agency working groups on administrative matters;
represents UNICEF on UNDG working groups for Common Premises and Services.
Conducts field missions to assess feasibility for common premises, as required.
Chairs the premises working group on a rotating basis.
3. Provides advice and
support to country offices on asset management and administrative matters.
Recommends and advises on common premises and services activities of the UNDGO.
Provides advice and guidance to UNICEF regional and country staff, as
necessary, on lease negotiations and reviews and recommends to the Comptroller
on any property acquisition.
4. Provides overall
direction on matters related to landlords relations and preservation of
property and equipment for NY Headquarters. Based on planning assumptions,
negotiates new and renewed leases as dictated by the current and projected
needs of the organization remaining within the financial directives of the
Comptroller.
5. Develops annual
management plans for the section and monitors progress against those plans.
Monitors annual financial allotments administered by the section for services
provided to NYHQ Divisions. Certifies expenditures and obligations against
budget allotments. Administers the Capital Asset Fund (CAF) and makes
recommendations for CAF allocations. Responsible for the safe- keeping and
recording of property, plant and equipment in the NY area Headquarters
locations. Serves as Secretary to the Property Survey Board (PSB) at NYHQ.
6 . Develops, disseminates
and interprets administrative policies, and procedures to establish and/or
reinforce adherence to policies and procedures relating to functional areas.
Makes recommendations to senior management with respect to cost-effective
implementation of UNICEF policies and procedures on administrative matters.
7. In collaboration with the
United Nations Security and Safety Services , Division of Human Resources and
the UNICEF Principal Security Adviser, ensures protection, security and safety
of New York Headquarters premises and advises and recommends appropriate
measures for premises security in the field to Heads of Offices. Member of the
UNICEF Crisis Management Team.
Qualifications of Successful
Candidate
- An advanced university
degree (Master's) in Property Management, Business Administration, Public
Administration, Financial Management or a directly-related technical field(s)
is required.
- A minimum of ten (10)
years of relevant experience, at the national and international levels, in
facilities management and financial resources planning or a directly-related
technical field(s), is required.
- Prior hands-on experience
in dealing with real estate and administrative areas within developing
countries is considered highly desirable.
- Prior hands-on experience
in facilities management within a large urban location is considered an asset.
- Prior knowledge and/or hands-on
experience of an Enterprise Resource Planning system (i.e. SAP) is considered
an asset.
- Previous work experience
within an international organization is highly desirable.
- Previous hands on
experience in a supervisory/managerial capacity is required.
- Fluency in English
(written & verbal) is required. Knowledge of an additional UN Language
(Arabic, Chinese, French, Russian, Spanish) is considered an asset.
Competencies of Successful
Candidate
- Communicates effectively
to varied audiences, including during formal public speaking.
- Considers how others'
perceptions of a situation may influence the way they behave; Demonstrates an
ability to interpret non-verbal or emotional signs.
- Identifies urgent
decisions which may involve difficult choices and risks for team or department;
Acts upon them promptly, on the basis of incomplete information when necessary.
- Sets high standards for
quality of work and consistently achieves project goals.
- Relates well to people at
all levels, including staff, external contacts and partners, and facilitates
others in doing the same.
- Analyzes and integrates
potentially conflicting numerical, verbal and other data from a number of
sources.
- Ensures that team or
department follows relevant company policies and procedures.
- Sets, develops and revises
organizational strategy and develops clear visions of the organization's future
potential.
- Has good leadership and
supervisory skills; co-ordinates group activities, ensuring that roles within
the team are clear.
How to Apply:
If you are qualified and
interested in discussing this engagement in more detail,
please submit your resume in
confidence to the website on the link below:
Application Close: 13-Mar-14
UNICEF is committed to diversity
and inclusion within its workforce, and encourages qualified female and male
candidates from all national, religious and ethnic backgrounds, including
persons living with disabilities, to apply to become a part of our
organisation.
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