Manager Administration Careers at Baylor -Uganda, Jobs in Uganda,

Baylor-Uganda is looking for knowtedgeable, enthusiastic and compassionate individuals for the role positions below.

Position Title:Manager Administration

Duty Station: Kampala

Organization:(Baylor -Uganda)

Employment Type:Full Time Permanent

 Reports to: Head of Operations

Supervises: Regional Administrators.,Administration and logistics Officer and  Stores Officer

Application Deadline: Friday 28th November 2014.

BACKGROUND:

Baylor College of Medicine Children's Foundation - Uganda (Baylor -Uganda) headquartered at Mulago hospital is a comprehensive HIV care and treatment organization that supports the treatment and care of HIV infected and affected Chidren and Adults. Baylor - Uganda has four operational areas; HlV/AIDS care treatment and prevention services, maternal child health services. Heatth Professional training and Oinical Research.

Based at the Head Office but spending 50% of the time in the regions

Role definition: To develop and monitor the implementation of systems. p06cies and procedures for aligning the adninistra1ion function to the directora1e mission and monitor the perlormance of the admnistration department in line with Baylor Uganda's mission

Key Result Areas:

1.Initiate develop and monitor the implementation of policies and s1andard operating guideooes for general administration. Fleet.,stock & Asset management. stores management and procurement in line with Saylor Uganda's mission.

2.Monitor the compliance of the Administration teams in all regions to HR systems and policies as well as conduct supervisory HR support activities to main1ain a competent & motivated Unit Leaders under the Department of Admnistration in line with the Human resources manual.

3.Periodically carry out Beet management auditing to review the reliability and integrity of the availed information & activities and make appropriate recommendations to curb the risks & strengthen the related controls in line with the Baylor Uganda's fleet management policy.

4.Develop service contracts/agreements for  outsourced services and regulatty monitor the performance of service providers to ensure that the contracts are respected in line with procurement policy and guidelines of Baylor Uganda and PPDA act.

5.Develop and monitor the impJementa~ion of the departmental ..... orit plans & budget Wl line with the financial guidelines and Organisation's mission.

6.Periodically cerry out Stores and assets auditing to review the reiability and integrity of stock and assets management information & aclivities aod make appropriate recommendations to curb the risks & strengthen the related con1rols in line with the Baylor Uganda's mission.

7.Develop a system for monitoring the imporbtion.. verification and quality issues relating to drugs and medical equipment in line with National Drug Authority.

8.Develop an departmental 'operation strategy based on holistic strategic thinking' and monitor its implementation through quarterly SSC in line with Baylor Uganda. strategic plan and various policies in administration department

9.Develop and monitor the implementation of a business continuity plan in line with Baylor Uganda mandate

10.Prepare a consolidated monthly and quarterly departmental performance reports as per the sa Departmental Balance Scorecard in line with the directorate mission

Qualifications & Job specifications:

The job holder should have:

 1. Master's Oegree Wl Business Administration plus professional qualifications in managementor Logistics Management. Procurement or Accounting.

Any legal related qualification or back ground (atmost a diploma in law) will be an added advantage

2. The candidate must have at least six (6) years working experience with three (3) years experience at senior management level in a reputable organization in a reputable Non Government Organisation

3. 35-45 years of age.

 4. Have Key personal oompetences in Team and communication skills, analytical skills. networking and partnership skills. Must be dynamic. Persuasive & convincing. selfmotivated and able to demonstrate high initiative.

Mode of application:

If you have the relevant qualifications and experience.

please send your- application to the address below not later than 4.00 p.m, Friday 28th November 2014.

Provide a detaiJed CV demonstrating possession of the job requirements. current position. names and addresses of three referees. copies 01 professional( Academic documents. email address. and day time telephone contact.

You must have at atmost a Credit 6 in MATH and ENGUSH.

Only shortrlSted candidates will be contacted for interview.

For more information.

please contact on the email address below:

THE HUMAN RESOURCES MANAGER,

BAYLOR COLLEGE OF MEDICINE CHILDREN'S FOUNDATION-UGANDA

BLOCK 5 MULAGO HOSPITAL,

P.O. BOX 72052 CLOCK TOWER.

KAMPALA

Tel: +25641741192001100

EMAIL: applications@bayloruganda.org

Jobs in Tanzania,Explore/Mobile Camp Manager,vacancy in Tanzania, Jobs in East Africa,

Position Title:Explore/Mobile Camp Manager

Organization: PATS Consulting Group Limited

Primary Location: Arusha, Tanzania

Job Type : Full-time Employment

Closing date: 27th May 2014

Job Description:

Duties and Responsibilities:

• Drive the broader goals of the company, in terms of the mobile camp, by planning and implementing the agreed Strategic Management Plans

• Management and training of camp staff in line with the Hotel Standard of Excellence

• Ensure ultimate guest relations in the camp and that the “at home” personal attention levels are maintained

• Maintain the highest standards of housekeeping and maintenance and ensure that style and design is not eroded

• Effective financial management through the administration of orders and effective stock control

• Effective communication and maintenance of camp relations

• Maintain the design and look of the camp as per the standards set out by the design team

• Grow and develop the staff within their positions and into new positions with more responsibility

• Adapt and re-invent service standards according to industry demands

As such the person filling this position needs to have:

• A minimum of an Advanced diploma in hospitality management

• A minimum of 6 year’s work experience in a well recognized mobile camp/camp, four of which must be in managerial position – therefore a proven background in mobile camp operations, with particular understanding of the logistics involved in mobile camp operation is essential..

• Exceptional Food and Beverage knowledge

• Leadership skills

• A hardworking, co-operative manner

• High standards of service excellence and a passion for the industry

• Attention to detail

• Exceptional English, a working knowledge of Swahili and a second European language would be preferable

• Good computer literacy and hotel management systems training

• Excellent management ability

• A clear understanding of basic labour law and disciplinary procedures

• A developmental approach to staff

• Assertiveness, patience and good organizational skills

• Understanding of housekeeping and maintenance procedures

• An awareness of developments within the food and camp industries, as well as international trends in hospitality

Key Performance Areas

Actions

1. Drive the broader goals of the company, in terms of the camp, by planning and implementing Strategic Management Plans:

• Formulate plans for the camp, according to the goals and guidelines provided annually by the management company;

• Liaise actively with all members of the department, other Strategic Managers and HOD’s, and the general manager before completing the plans;

• Implement the plans actively during the course of a year;

• Ensure that the camp staff are aware of the plans and relevant objectives and ensure that they feel part of the process;

• From time to time you may be asked to carry out a task given to you by your superior, even though it may fall out of your general job description. It is expected that these tasks are part of the successful day-to-day operation of hotel and will be conducted as such.

2. Management and training of the camp staff in line with the Hotel Standard of Excellence

• Issue areas of responsibility to assistant camp manager and ensure that tasks are executed timeously and to the required standard;

• Ensure that all staff have a clear understanding of the hotel Standard required of them;

• Make sure that each individual has a clear understanding of their role within the camp and that they are supported in it

• Maintain an eagle eye on guest feedback and take action, where necessary;

• Provide and plan for adequate staff on the ground through:

o recruitment

o seasonal rotation

o appropriate management of staff leave

• 6. Ensure all staff are correctly dressed to enhance the image of the establishment;

• 7. Conduct staff performance reviews on a bi-annual basis to provide feedback to staff on their performance; to identify training needs; and encourage input from individuals in terms of the department processes and their individual performance;

• 8. Have an appropriate training program in place for camp staff on group and individual basis;

• 9. Where necessary, discipline staff according to the Hotel Disciplinary Code with the assistance of the HR Manager or General Manager. Chair disciplinary hearings, as necessary;

• 10. Work in conjunction with HR Manager in the advertising of vacancies as they arise – vacancies to be advertised internally first, via HR, and only then externally, again via Camp HR Manager.

• 11. Conduct interviews for new staff, in conjunction with Camp HR Manager and other relevant managers.

• 12. Manage, as far as is reasonably possible (and utilizing reports received from HR), the leave days of staff over the year to ensure leave is taken appropriately and as evenly as possible over the year, subject to camp requirements.

• 13. Compile/update job descriptions as new positions are motivated for or current positions adjusted.

• 14. Take charge in any emergency that occurs within the camp and follow the emergency procedures as laid out;

3. Ensure ultimate guest relations in the camp and that the “at home” personal attention levels are maintained

• Oversee logistics of camp set-up, camp disassembly, and camp transport to ensure this is carried out effectively and timeously.

• Meet and greet each guest in camp during their stay;

• Relay “guest in camp” information in the morning meeting;

• Co-ordinate emails relating to guest info from reservations office and file in a day file for easy reference;

• Ensure that supervisory staff are present at all guest meals;

• Report any negative feedback to the General Manager and call on the general manager to intervene when necessary;

• Ensure that staff meet guests on arrival and walk on departure;

• Ensure that staff complete the following key tasks:

o Appropriate Guest information is sent to other hotel properties on the night before their departure

o Indemnity forms are completed for each guest

o Guests fill in the visitors book

o Guests complete feedback cards

• Ensure the guests expectations are exceeded in every manner

4. Maintain the highest standards of housekeeping and maintenance and ensure that style and design is not eroded

• Ensure that the camp is maintained in line with the style and décor operational manual;

• Ensure that the style and design of the camp is not eroded, nothing should be moved or changed without the style and décor stamp of approval;

• Track all maintenance issues and ensure that follow up is swift and effective;

• Ensure that every room; is perfect for a guest arrival and ready for their arrival on time;

• Ensure that preventative maintenance is continuous;

• Co-ordinate with the style and décor department about the refurbishment of equipment;

• Conserve the furniture and fittings (oil, polish, paint);

• Ensure furniture and fittings are ordered and replaced;

• Keep a suppliers and stock list to facilitate perpetuation;

• Ensure equipment is stored safely when not in use, and transported and used safely when in use.

5. Effective communication and maintenance of camp relations

• Communicate continuously with kitchen staff and front of house staff to ensure that things run smoothly in the camp;

• Maintain and update a monthly occupancy forecast for all departments to be able to reference

• Maintain a good relationship with the Arusha office and stay in communications at all levels at all times.

• Complete a written handover for the relief camp manager when going on leave and conduct a formal handover on your return.

• Ensure that a good relationship is maintained with the other hotel camps;

• Ensure that the relationship between the kitchen and service staff is maintained;

• Daily meetings:

o Conduct the morning meeting with all HOD’s;

o Conduct a Front Of House meeting for staff (review day sheet and allocate special requirements and tasks);;

• 7. Monthly meetings:

o Conduct open house meetings (and ensure that your staff attend);

o Attend management meetings and present the month end report.

Mode of Application:

Interested and suitably qualified individuals who meet the above qualification and experience should forward their application letter accompanied with detailed CV including contact information of two professional referees with their postal addresses, telephone numbers and email (if available).

Interested candidates should submit their applications via recruitment@patscg.com

OR

PATS Consulting Group Limited, Block 39, ADA ESTATE, Kilimani Street; Near French Embassy; P.O. Box 22621, Dar es Salaam.

Tel: +255 22 2664247 / +255755 305 050 Fax: +255 768 029 442 Email: info@patscg.com Website www.patscg.com

Submit hard copy to:

PATS Consulting Group Limited.

Training|Consultancy|Recruitment|ICT-Solutions

Block 39 ADA – ESTATE,p o box 22621.

Near French Embassy|Kilimani Street| dar es

salaam.

Landline: +255 22 2664247

Call1: +255 755 305 050

Call2: +255 737 217 451

 Email: recruitment@patscg.com

 Website: www.patscg.com

Jobs in Uganda,Fleet Management Information Systems Officer, Jobs in East Africa,

Jobs at Marie Stopes Uganda

We are seeking  ambitious, experienced and driven candidates to fill the positions below.

Position Title:  Fleet Management Information Systems Officer

Reporting to: Manager- Procurement & Logistics (Security)

Organization:Marie Stopes Uganda (MSU)

Primary Location:MSU Support Office Kampala

Job Type : Full-time Employment

Brief Company Profile:

For over 20 years, Marie Stopes Uganda (MSU) has been working to provide voluntary family planning (FP) services to thousands of men and women across the country. MSU is the largest, most specialized private FP and reproductive health (RH) organization working in every district of Uganda with approximately 30% of modern contraceptive market share. 90% of our clients are women living in rural and underserved areas where health services, particularly family planning are not readily available. MSU is a key implementing partner of the Ministry of Health, particularly the division of Reproductive Health at Central, Regional and District levels. MSU receives funding from USAID, UKaid, UNFPA, the Dutch Government, Bill and Melinda Gates Foundation as well as private foundations.

Key Roles and Responsibilities

·             Manage and monitor the performance of the vehicles to achieve maximum utilisation, Vehicle Routing & Scheduling for optimal use.

·             Ensure that all monthly, quarterly and annual reports and information as required by the Organisation are produced promptly on a timely basis. Additionally analyse information and quality of report prior to distribution.

·             Ensure that the Fleet Management System is implemented in accordance with MSU Fleet Management rules.

·             Alert the senior transport Assistant, or and Procurement and Logistics Manager when service of a particular vehicle is due so that it can be carried out in a timely manner.

·             Required to establish the necessary resources (fuel, etc) to match the overall operational requirements and monitor trends upwards or downwards and adjust resources accordingly to match these trends.

·             Implement Best Practices established and ensure that KPI‟s (Key Performance Indicators) are maintained with the parameters set.

·             Accountable for ensuring that all Administrative Requirements are maintained and valid thus making sure that the relevant offices are informed in time to effect renewals of all contracts, insurance policies are carried out on a timely basis.

·             Ensure that minimum Health and Safety requirements for drivers are met in full, together with considerations for environmental needs.

·             Continuously collect and collate valuable data or information relating to improvements required for Standardisation and Development purposes for Fleet Management and communicate this information to Management and other staff.

·             Share experiences gained with other staff members and strive towards creating good team building and harmonious atmosphere.

    Education and Experience

·             Degree or Diploma in the following areas; Procurement and Logistics Management, Information Technology, Computer Science, Business Computing, Mechanical Engineering with a bias in motor vehicle Mechanics

·             Experience in using fleet management tracking systems in NGO /or commercial setting

·             Demonstrable experience of a range of logistics activities, route scheduling, vehicle service and maintenance, and general transportation management.

·             Demonstrable skills in use of computers particularly Microsoft Office computer programmes.

Desired skills, abilities

·             Knowledge of institutional donors in the sector and related compliance regulations (e.g., DFID, EC, USAID, UNFPA) regarding transport and vehicle usage

·             knowledge of mechanics particularly motor vehicles

·             Should be able to work in deadline driven/results orientated atmospheres

·             Able to think strategically

·             Perfect and effective written and verbal communication in English is essential.

·             Able to multi-task and efficiently manage competing priorities

Mode of Application:

Please send a CV and Cover letter by email to jobs.application@mariestopes.or.ug / jobs@mariestopes.or.ug

or post to the Senior Manager, People and Development,

Plot 1020, Kisugu-Muyenga,

 P.O Box 10431,

Kampala-Uganda,

quoting the position title by 6.pm on Friday 23rd May, 2014.

Marie Stopes Uganda is an equal opportunities employer committed to fostering a diverse workforce.

Marie Stopes Uganda is thankful to all applicants for their interest but only candidates who meet all requisite criteria and are short listed will be contacted.